Document Identifiers (SAMIS) |
| The following Document Identifer codes are found in Record Positions 1-3. They represent input from the Customers and the USG to create, cancel, and modify requisitions and to report financial approval against cases. |
| Document Identifier Code |
Document Title | Explanation |
|---|---|---|
| A01 | Requisition | Create a supply order for a NSN/NIIN item.
For overseas shipment for items *WITH* NSN stock number. —Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'A01' documents never have a status code but may have an advice code. {See PROS IV DFD II.B.1 and III.B.1} {See also PROS V PWS 1.2.4.1, 1.3.1} SAMIS Sequence: Not sequenced |
| A02 | Requisition | Create a supply order for a NSN/NIIN item with a reference to a technical order.
For overseas shipment *WITH* NSN stock number and includes a reference to a T.O. —Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'A02' documents never have a status code but may have an advice code. {See PROS IV DFD } {See also PROS V PWS 1.2.4.3, 1.3.1} SAMIS Sequence: Not sequenced |
| A04 | Requisition | Create a supply order for a USAF control number item.
For overseas shipment for items with control number. PROS never handles 'K' coded items. —Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'A04' documents never have a status code but may have an advice code. {See PROS IV DFD } {See also PROS V PWS 1.2.4.3, 1.3.1} SAMIS Sequence: Not sequenced |
| A05 | Requisition | Create a supply order for a "cage code/part number" item with narrative instructions.
For overseas shipment using CAGE Code, Part Number, and optionally, a Technical Order (TO) reference. —Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'A05' documents never have a status code but may have an advice code. {See PROS IV DFD II.B.I and III.B.1} {See also PROS V PWS 1.2.4.2, 1.3.1} SAMIS Sequence: Not sequenced |
| A05 | Requisition | Create a supply order for a alphanumeric country code requisition.
For overseas shipment. These are short term special projects funded with USG money and are noncancelable by Contractor without USG concurrence. —Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'A05' documents never have a status code but may have an advice code. {See PROS IV DFD II.B.I and III.B.1} {See also PROS V PWS 1.2.4.2.1, 1.3.1} SAMIS Sequence: Not sequenced |
| A05 | Requisition | Create a package buy order.
For overseas shipment where items are a sold as a package. —Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'A05' documents never have a status code but may have an advice code. {See PROS IV DFD II.B.2, II.B.3, III.B.1, III.H.1.d} {See also PROS V PWS 3.3.1, 1.3.1} SAMIS Sequence: Not sequenced |
| AC1 | Cancellation Request |
Cancellations entered via SAMIS.
Generally, Contractor must respond to AC1 requests within 14 days. Requisitioner is in (RP 30-35). —R2 To reject a 'X2' request to approve MOQ, post an "AC1" docuument. {See PROS V PWS 3.2.7} —R3 To reject a 'X3' request to delay contract award, post a "AC1" docuument. —R5 To reject a 'X5' request to approve a price quote or revised price quote, post a 'AC1' document. —RH To reject a 'XH' request to approve a limited warranty, post a 'AC1' document. — Quantity To reduce requisition quantity, post an 'AC1' document with the revised quantity in the Quantity field (RP 25-29). {See also PROS IV DFD III.D.8, III.E.1.a, III.E.5, and III.G.5} SAMIS Sequence: 62 |
| AC3 | Cancellation Request |
Cancellations entered via the Communications Tool.
— Customer elects to cancel requisition. Customer electes to cancel the requision for any reason, it posts a 'AC3' with no status code via SAMIS. (customer knows nothing about status codes) —R2 Customer rejects Minimum Order Quantity (MOQ) increase. To reject Contractor's request for MOG increase, the customer posts an 'AC3' with a 'R2' status code. —R4 Government elects to cancel requisition. Government decides to cancel the requision for any reason, it posts an 'AC3' document with a 'R4' status code. —R5 Customer or Government elects to cancel requisition based on price. To cancel a requisition after quote where price is not acceptable, the customer posts an 'AC3' with a 'R5' status code. —R9 Customer elects to cancel repair requisition due to BER/PPR determination.; To cancel a repair requisition because the asset is determined to be beyond economical repair (BER) or beyond physical repair (BPR), the customer posts an 'AC3' document with a 'R9' status code. —RH Customer elects to cancel requisition due to limited warranty. To cancel a requistion where limited warranty has not been approved, the customer posts an 'AC3' document with a 'RH' status code. {See PROS IV DFD III.D.8, III.E.5, and III.G.5} {See also PROS V PWS 3.2.7, 3.2.13.4, 3.2.13.5, 3.7.3.4, 3.7.3.5, 3.7.3.8, 3.7.3.9} SAMIS Sequence: 62 |
| AC4 | Cancellation Request |
Request for cancellation by System.
The Contractor will always earn either a research or cancellation fee depending on the progress of the requistion. —X2 Automatic cancellation of request for clarification from Customer after 90 days. Ninety (90) days after an 'AE3' document with status code 'X2' is posted and a 'AE3' document with a status code of 'R2' has not occurred, or if the Customer rejects MOQ buy, the system will post a 'AC4' document on day 91. Contractor will respond with a 'AE3/B8' status to deny or a 'AE3/BQ' to confirm the cancellation. {See PROS V PWS 3.2.7, 3.2.13.3.1, 3.7.3.2.1.3} —X3 Automatic cancellation of requisition extension after 30 days. Thirty (30) days after an 'AE3' document with status code 'X3' is posted and a 'AE3' document with an 'R3' status code (accept) or an 'AC1' document with a 'R3' status code (reject) has not occured the system will post a 'AC4' document on day 31. Contractor will respond with a 'AE3/B8' status to deny or a 'AE3/BQ' to confirm the cancellation. {See PROS V PWS 3.2.13.3.2, 3.7.3.3.2} —X4 Note: PMO inquiries cannot be auto cancelled and require explicit action via 'AC3' document. {See PROS V PWS 3.7.3.4} —X5 Automatic cancellation of price quote after 60 days. Sixty (60) days afer a 'AE3' document with status code 'X5' is posted and either a 'AE3' document with a status code of 'R5' (accept) or a 'AC1' document with a status code of 'R5' (reject) has not occurred, the system will post a 'AC4' document on day 61. Contractor will respond with a 'AE3/B8' status to deny or a 'AE3/BQ' to confirm the cancellation. {See PROS V PWS 3.2.13.3.3, 3.3.2, 3.7.3.5(a)} —X6 Automatic cancellation of request to approve termination charges after 30 days. Thirty (30) days after an 'AE3' document with status code 'X3' is posted and a 'AE3' document with an 'R6' status code (accept) or an 'AC1' document with a 'R6' status code (reject) has not occured, the system will post a 'AC4' document on day 31. Contractor will respond with a 'AE3/B8' status to deny or a 'AE3/BQ' to confirm the cancellation. {See PROS V PWS 3.2.13.3.4, 3.7.3.5(b)} —X8 Automatic cancellation of request for Customer shipment of repair asset after 120 days. One hundred twenty (120) days after an 'AE3' document with status code 'X8' is posted and either a 'AE3' document with a status code of 'R8' has not occurred, the system will normally post a 'AC4' on day 121. However, there is an exception. If the item is still in transit (indicated by a 'XDC', 'XDR', or 'XDT' posts on the record), there will be no automatic cancellation and the procurement will proceed (NIC) after closing the open AE3/X8 with an AE3/R9. Contractor will respond with a 'AE3/B8' status to deny or a 'AE3/BQ' to confirm the cancellation. {See PROS V PWS 3.2.13.3.3.4} {See also PROS V PWS 3.2.13.3.5, 3.7.3.6} —X9 Automatic cancellation of request for Customer disposition instructions after 30 days. Thirty (30) days after an 'AE3' document with status code 'X9' is posted and a 'AE3' document with an 'R9' status code (accept) or an 'AC1' document with a 'R9' status code (reject) has not occured, the system will post a 'AC4' document on day 31. Contractor will respond with an 'AE3/GY' to confirm the cancellation. {See PROS V PWS 3.2.13.3.6, 3.4.3.2.1, 3.7.3.8} —XH Automatic cancellation of request to approve limited warranty after 60 days. Sixty (60) days afer a 'AE3' document with status code 'XH' is posted and a 'AE3' document with a status code of 'XH' (accept) or a 'AC1' document with a status code of 'XH' (reject) has not occurred, the system will post a 'AC4' document on day 61. Contractor will respond with a 'AE3/B8' status to deny or a 'AE3/BQ' to confirm the cancellation. {See PROS V PWS 3.2.13.3.7, 3.7.3.9} —OH Automatic cancellation of financial approval after 64 days. If sixty-four (64) days afer a 'AE3' document with a 'PQ' or 'PR'' status code is posted and an 'AT5' document with an 'OK' status code is not posted. the system will post a 'AC4' document on day 65. {See PROS V PWS (not in contract)} SAMIS Sequence: 62 |
| AC5 | Cancellation Request |
Automatic cancellation of expired requisition after 150 contractor days.
Only applies to PROS V requests. — One hundred fifty (150) days after a 'AE3' document is posted with a 'BD' status code and no award has occured by the end of the period, post a 'AC5' document with a 'BD' status code on day 151. For supplies the period is 'BD' to 'BV', for maintenance it is 'BD' to 'IV' plus 'PQ' to 'BV'. However, this period can be extended by posting a 'X3' request to extend. Note: all delays are deducted from the total time to compute contractor days. Contractor will post an 'AE3/CG' if a qualified vendor cannot be found and no research fee is earned. {See PROS V PWS 2.1, 2.1.2 } SAMIS Sequence: 62 |
| AE2 | Supply Status | Single unit price
SAMIS generates a single unit price with an "AE2" document with "B7" status code. |
| AF3 | Followup | Followup on missing requisitions
Because the data payload for PROS IV was/is externally managed, the 'AF3' document is used to follow up on a missing intitial requisition when the government fails to get a 'BD' status on requisition within five days. When posted by the Government it is asking if the Contractor received the requisition. When posted by the Contractor, it is requesting the requisition be resubmitted. It has no significance for PROS V requistions since they are internally managed. {See PROS IV DFD III.D.2 and III.B.1} SAMIS Sequence: 64 |
| AK3 | Cancellation Followup |
Followup on AC1 or AC3 cancellation request
Because the data payload for PROS IV was/is externally managed, the 'AK3' document is used to follow up on a missing cancellation request when the government fails to get either a 'CY' or 'CJ'status on requisition within five days. When posted by the Government it is asking if the Contractor received the cancellation. When posted by the Contractor, it is requesting the requisition associated with the cancellation be resubmitted. It has no significance for PROS V requistions since they are internally managed. {See PROS IV DFD III.D.8} SAMIS Sequence: 63 |
| AM1 | Requisition Modifier |
Request to modify 'A01' requisition.
The 'AM1' document is used to change values in the following fields (PROS IV):
{See PROS IV DFD III.D.5} SAMIS Sequence: 66 |
| AM1 | Requisition Modifier |
Expidite a supply or repair requisition prior to or after contract award.
The 'AM1' document is used to change values in the Level of Service (Priority) (RP 60-61) for 'A01' or 'C0R' requisitions: {See PROS V PWS 3.2.10} SAMIS Sequence: 66 |
| AM2 | Requisition Modifier |
Request to modify 'A02' requisition.
The 'AM2' document is used to change values in the following fields: PROS IV IMPLEMENTATION
SAMIS Sequence: 66 |
| AM2 | Requisition Modifier |
Expidite a supply requisition prior to or after contract award.
The 'AM1' document is used to change values in the Level of Service (Priority) (RP 60-61) for 'AM2' requisitions: {See PROS V PWS 3.2.10} SAMIS Sequence: 66 |
| AM4 | Requisition Modifier |
Request to modify 'A04' requisition.
The 'AM4' document is used to change values in the following fields:
SAMIS Sequence: 66 |
| AM4 | Requisition Modifier |
Expidite a supply requisition prior to or after contract award.
The 'AM4' document is used to change values in the Level of Service (Priority) (RP 60-61) for 'A04' requisitions: {See PROS V PWS 3.2.10} SAMIS Sequence: 66 |
| AM5 | Requisition Modifier |
Request to modify 'A05' requisition.
The 'AM5' document is used to change values in the following fields:
SAMIS Sequence: 66 |
| AM5 | Requisition Modifier |
Expidite a supply requisition prior to or after contract award.
The 'AM5' document is used to change values in the Level of Service (Priority) (RP 60-61) for 'A05' requisitions: {See PROS V PWS 3.2.10} SAMIS Sequence: 66 |
| AT1 | Price status |
Requisition is on financial hold.
Funds available for quoted price. Funds available for revised price. Funds available for not to exceed price. Funds available for termination charge quote. The Price status document is system generated in response to PQ, RQ, IQ, and IR codes to check funds availability on A01 requisitions. This is a SAMIS process and not a feature of PROS V. —OH If price quote or a revision is on hold (normally caused by lack of funding), post a 'AT1' document with an 'OH' status code. Clock remains stopped. {See PROS IV DFD III.E.3, III.E.8, and III.G.3} {See also PROS V PWS (not in contract)} —OK If funds are available to approve price quote or price revision or NTE exception, post a 'AT1' document with an 'OK' status code. Clock restarts. {See PROS IV DFD III.E.3, III.E.8, and III.G.3} {See also PROS V PWS 3.2.8, 3.5.3, 3.7.3.5} SAMIS Sequence: 65 |
| AT1 | Followup | Followup Request
A request from an upstream system to determine if a A01 requisition exists on this system. If the requisition exists, do nothing. If not change the "T" to a "0" and process like a new requisition. This is not a PROS function, but rather comes into PROS from the outside. |
| AT2 | Followup | Followup Request
A request from an upstream system to determine if a A05 requisition exists on this system. If the requisition exists, do nothing. If not change the "T2" to a "05" and process like a new requisition. This is not a PROS function, but rather comes into PROS from the outside. |
| AT5 | Price status |
Requisition is on financial hold.
Funds available for quoted price. Funds available for revised price. Funds available for not to exceed price. Funds available for termination charge quote. The Price status document is system generated in response to PQ, RQ, IQ, and IR codes to check funds availability on A05 requisitions. This is a SAMIS process and not a feature of PROS V. —OH If price quote or a revision is on hold (normally caused by lack of funding), post a 'AT5' document with an 'OH' status code. Clock remains stopped. {See PROS IV DFD III.E.3, III.E.8, and III.G.3} {See also PROS V PWS (not in contract)} —OK If funds are available to approve price quote or price revision or NTE exception, post a 'AT5' document with an 'OK' status code. Clock restarts. {See PROS V PWS 3.2.8, 3.5.3, 3.7.3.5} SAMIS Sequence: 65 |
| AU3 | Cancellation Denial |
Cancellation Denied—Items already shipped
Status to 'AC1' or 'AC3' as order cannot be cancelled at this point because it has already shipped. Post an "AU3" with a 'B8' status code including with the date the item shipped in the Contract Ship Date field (RP 70-73). PROS IV only. {See PROS IV DFD III.F.3} SAMIS Sequence: 57 |
| C0P | Requistion | Create a "Price and Availability" order.
—Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'C0P' documents never have a status code but may have an advice code. {See PROS IV DFD II.B.6 and III.B.1} {See also PROS V PWS 3.3.2} SAMIS Sequence: Not sequenced |
| C0R | Requisition | Create a maintenance order.
—Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'C0R' documents never have a status code but may have an advice code. {See PROS IV DFD II.B.2 and III.B.1} {See also PROS V PWS 1.2.4.4, 1.3.2} SAMIS Sequence: Not sequenced |
| C0S | Requisition | Create a task order.
—Created in SAMIS by requisitioner, Displayed on PROS V Acknowledge Requisitions screen. 'C0S' documents never have a status code but may have an advice code. {See PROS IV DFD II.B.5 and III.B.1} {See also PROS V PWS 1.3.3, 3.5} SAMIS Sequence: Not sequenced |
| MG1 | Reference | Combustible Liquid Ineligibility
Combustible liquids are ineligible for PROS procurement. Once a requisition has a "MG1" document posted, it is killed. Not generated in PROS. {See PROS V PWS (not in contract)} |
| Delay | SAMIS reports beginning of financial approval period.
—X10 Autogenerated in SAMIS to mark the beginning of the 64 day financial approval period. {See PROS V PWS (not in contract)} SAMIS Sequence: Not sequenced |
|
| Delay | SAMIS reports ending of financial approval period.
—R10 Autogenerated in SAMIS to mark the ending of the financial approval period. {See PROS V PWS (not in contract)} SAMIS Sequence: Not sequenced |