Milstrip

Document Identifiers (PROS)

The Document Identifer code is found in Record Positions 1-3. Routing Identifier Code (RIC) (RP 4-6) is set to 'FXC' for PROS IV or 'FX5' for PROS V. Note that it is possible to enter values beyond the scope of the contract within SAMIS. The Contractor is not required to respond to value outside the contract scope.

Document Identifiers Table
Document
Identifier
Code		 Document Title Explanation
AE3 Supply
Status		 Supply Status from Contractor to Customer or Government


—BD Contractor acknowledges receipt of requisition.
As status to A01, A02, A04, A05, C0R, C0P, C0S indicating that the requisition for processing has been received, the Contractor posts an 'AE3' document with a 'BD' status code. Contractor is required to do this within five calendar days (See 'AF3'). This starts the clock and is followed by a BZ.

{See PROS IV DFD III.B.2 and III.B.1}
{See also PROS V PWS 1.2.2}
SAMIS Sequence: 27


—BF Government requests "Begin Date"" followup.
If a 'BD' status is not received within five days, the government will post a followup 'AF3' document asking if the Contractor received the requisition. The clock has not started. PROS IV only.

{See PROS IV DFD III.B.1}
SAMIS Sequence: 48


—BF Contractor requests resubmital of requisition.
If Contractor receives an 'AE3' document with a'BF', the government is asking if the requisition has been received. If the Contractor has not received it, he will post an "AE3" document with a 'BF' status code. The government will then resend the requisition. The clock has not started. PROS IV only.

{See PROS IV DFD III.B.1}
SAMIS Sequence: 48


—BF Contractor can't locate cancelled requisition. If the contractor receives either an 'AC1' or 'AC3' document that cannot be matched with an existing requisition (A0_ or C0_ document), post an "AE3" with a 'BF' status code on that document number (DCN). The clock has not started. PROS IV only.

{See PROS IV DFD III.B.1}
SAMIS Sequence: 48


—BH Contractor reports eligible part number to resolve ineligibility issue.
The contractor has discovered that the part number should be changed because the specified part number is ineligible for PROS procurement however it appears that an eligible interchangeable or subsitute part number exists that will allow the procurement to proceed. The contractor will post an 'AE3' document with a 'BH' status code and include the alternate part number (RP 8-22). Does not affect clock.

{See PROS IV DFD III.C.1}
{See also PROS V PWS 3.2.2.8}
SAMIS Sequence: 29


—BH Contractor reports new stock number statusing from upgrade, modification, substitution, or obsolescence.
The contractor has discovered that the part number should be changed for various reasons. The contractor will post an 'AE3' document with a 'BH' status code and include the replacement part number (RP 8-22). Does not affect clock.

{See PROS IV DFD III.C.1}
{See also PROS V PWS 3.7.3.2.1.2}
SAMIS Sequence: 29


—BK Contractor accepts Customer's modification request.
Contractor affirms modifications requested via 'AM1', 'AM2', 'AM4', 'AM5', or 'C0S' document are OK to proceed. Post 'AE3' document with 'BK' status code and include the new estimated ship date (RP 70-73). The various fields being modified will reflect the new values. Does not affect clock.

{See PROS IV DFD III.D.6}
{See also PROS V PWS 3.2.10}
SAMIS Sequence: 1


—BQ Contractor affirms cancellation request before quote.
Contractor sends confirmation of cancellation request from either a 'AC1, 'AC3', 'AC4', or 'AC5' document pre-quote by posting an 'AE3' document with a 'BQ' status code and does not earn a cancel fee. This applies whether the cancellation was either government initiated ('X2', 'X3', 'X5', 'X6', 'X8', or 'XH') or assisted (X4). The clock stops.

{See PROS IV DFD III.D.9 and III.E.6.a}

{See also PROS V PWS 3.2.13.3, 3.2.13.4}
SAMIS Sequence: 56


—BQ Contractor affirms cancellation request after quote and before contract award.
Contractor sends confirmation of cancellation request from either a 'AC1, 'AC3', 'AC4', or 'AC5' document after-quote but before contract award by posting an 'AE3' document with a 'BQ' status code and earns cancel fee. This applies whether the cancellation was either government initiated ('X2', 'X3', 'X5', 'X6', 'X8', or 'XH') or assisted (X4). The clock stops.

{See PROS IV DFD III.D.9 and III.E.6.a}

{See also PROS V PWS 3.2.13.3, 3.2.13.4}
SAMIS Sequence: 56


—BV Contractor reports that a supplies contract has been awarded.
To indicate that the contract has been awarded for purchase procurements, the Contractor will post an 'AE3' document with a 'BV' status code and includes the estimated ship date (ESD) (RP 70-73) to advise customer of the proposed shipping date of the supplies. The clock continues.

Status Code BV details

{See PROS IV DFD III.F.1}
{See also PROS V PWS 2.1, 3.7.2}
SAMIS Sequence: 40


—BV Contractor reports that a repair contract has been awarded.
To indicate that the contract has been awarded for the actual repair portion of a maintenance requisition, the Contractor will post an 'AE3' document with a 'BV' status code and includes the estimated ship date (ESD) (RP 70-73) to advise customer of the proposed shipping date of the repaired item. The clock continues.

Status Code BV details

{See PROS IV DFD III.F.1}
{See also PROS V PWS 2.1, 3.7.2}
SAMIS Sequence: 40


—BV Contractor reports that a supply order estimated shipping date is slipping.
To indicate that the current estimated ship date is unattainable on a supply order, the Contractor will post an 'AE3' document with a 'BV' status code and includes the updated estimated ship date (ESD) (RP 70-73). The clock continues.

Status Code BV details

{See also PROS V PWS 3.7.4}
SAMIS Sequence: 40


—BV Contractor reports that a supply order shipping date has expired.
To indicate that the ship date is no longer attainable on a supply order, the Contractor will post an 'AE3' document with a 'BV' statust code and includes the updated estimated ship date (ESD) (RP 70-73) if the item has not shipped. If the item has shipped, Contractor will post a 'AS3' document with the actual ship date instead. The clock continues.

Status Code BV details

{See also PROS V PWS 3.7.5}
SAMIS Sequence: 40


—BZ Contractor reports that research/solicitation phase has begun.
To indicate the beginning of the research/solicitation phase following BD, contractor will post an 'AE3' document with a 'BZ' status code. Request for Quotations are going out now and the contractor's estimated contract date is reported. The clock continues.

Status Code BZ details

{See PROS IV DFD III.D.1}
{See also PROS V PWS 3.7.2 }
SAMIS Sequence: 28


—BZ Contractor reports that resolicitation has begun.
Contractor reports vendor is no longer able to supply item after it has been quoted and resolicitation is required, contractor will post an 'AE3' document with a 'BZ' status code. PROS V only. The clock continues.

Status Code BZ details

{See PROS V PWS 3.7.6}
SAMIS Sequence: 28


—BZ Contractor reports quantity increase has been requested.
Customer has requested a one time increase in quantity after quote, contractor will post an 'AE3' document with a 'BZ' status code and the new quantity in Quantity field (RP25-29). Clock stops. Pros IV only.

Status Code BZ details

{See PROS IV DFD III.E.7.a}
SAMIS Sequence: 28


—B2 Contractor rejects Customer's modification request.
The Contractor will deny either an 'AM1', 'AM2', 'AM4', 'AM5' or 'C0S' Modification Request when it cannot be accomplished by posting an 'AE3' document with a 'B2' status code. The clock continues.

{See PROS IV DFD III.D.7}
{See also PROS V PWS 3.2.10}
SAMIS Sequence: 2


—B4 Contractor affirms cancellation request after contract award.
Contractor confirms cancellation request after contract award (in response to 'X6'' and 'X9') by posting an 'AE3' document with 'B4' status code with the termination charge in the Price field (RP 73-80). Contractor earns termination fee. The clock stops.

{See PROS IV DFD III.F.6 and III.G.6}
{See also PROS V PWS 3.2.13.3.4, 3.2.13.3.6, 3.7.3.5, 3.7.3.8}
SAMIS Sequence: 58


—B8 Contractor denial of Cancellation Request—item is about to ship
When customer requests cancellation but the item is about to ship, the Contractor may post an 'AE3' document with a 'B8' status code. Termination charges need to be determined and possibly approved by customer. Tne clock restarts.

{See PROS IV DFD III.F.3.b}
SAMIS Sequence: 59


—B8 Contractor denial of Cancellation Request—customer changed mind
Customer no longer wants the item and is willing to pay cancellation fee i.e. a preceeding 'AC1' document.) Post an 'AE3' document with a 'B8' status code. Contractor earns cancellation fee. The clock restarts.

{See PROS IV DFD III.F.3.c}
SAMIS Sequence: 59


—B8 Contractor rejects cancellation request because response arrived concurrent with request.
Customer's response arrived on the same day as a system cancellation posted. Response takes precedence so procurement continues. Post an 'AE3' document with a 'B8' status code. The clock restarts.

{See PROS V PWS 3.2.13.3.1 (X2), 3.2.13.3.2 (X3), 3.2.13.3.3 (X5), 3.2.13.3.7 (XH)}
SAMIS Sequence: 59


—B8 Contractor rejects cancellation request because termination charge is equal or greater than quote.
Customer's response arrived on the same day as a system cancellation posted. Response takes precedence so procurement continues. Post an 'AE3' document with a 'B8' status code. The clock restarts.

{See PROS V PWS 3.2.13.3.4 (X6)
3.7.3.5.2 (X6)
3.7.3.5.3 (X6)}
SAMIS Sequence: 59


—B8 Contractor rejects cancellation request because materiel has been received or shipped after AC4 cancellation.
Just so. Contractor posts an 'AE3' document with a 'B8' status code. The clock restarts.

{See PROS V PWS 3.2.13.3.5 (X8)}
SAMIS Sequence: 59


—CA Contractor cancellation because ALC approved vendor returns a no bid.
When the Contractor gets a 'No Bid" from the approved vendor on either a standard item directed source or a LOA directed source item (sole sourced), post an 'AE3' document with a 'CA' status code. The requsisition moves to invoicing and Contractor earns research fee. No penalty attaches. The clock does not stop.

{See PROS IV DFD III.D.11}
{See also PROS V PWS 1.2.4.1}
SAMIS Sequence: 43


—CA Contractor cancellation because ALC approved vendor has failed to quote within 150 days.
When the Contractor is unable to get a bid from an ALC approved venor on a maintenance item within 150 contractor days, post an 'AE3' document with a 'CA' status code on day 151. The requisition moves to invoicing and Contractor earns research fee. No penalty attaches. The clock has already stopped.

{See PROS V PWS 1.2.4.4.1, 3.2.13.1.5}
SAMIS Sequence: 43


—CG Contractor cancellation because there isn't a qualified Vendor available.
When the Contractor is unable to award contract due to inability to locate a qualified source within 150 days, the system will auto post an AC5 document on day 151 and contractor responds with an 'AE3' document with a 'CG' status. This code is only used on the first instance. The requsisition moves to invoicing but no research fee is earned. The clock has already stopped.

{See PROS IV DFD III.D.10}
{See also PROS V PWS 3.2.13.2.1}
SAMIS Sequence: 49


—CJ Contractor rejects requistition back to ALC because crossreferenced NSN exists.
After research it is found that a substitute item is available from a DoD source, however, Customer will not accept the substitute. Contractor posts an 'AE3' with a 'CJ' status code showing the correct NSN number for the substitute part. The requisition moves to invoicing (becomes C0N) and the Contractor earns the research fee only. The clock does not stop.

{See PROS IV DFD III.C.2.c}
{See also PROS V PWS 3.2.13.1.2}
SAMIS Sequence: 46


—CJ Contractor rejects requisition because NSN is obsolete.
After research it is found that the item is obsolete (no stock or replacement available). Contractor posts an 'AE3' document with a 'CJ' status code. The requistion moves to invoicing (becomes C0N) and the Contractor earns the research fee only. The clock does not stop.

{See also PROS V PWS 3.2.13.1.3}
SAMIS Sequence: 46


—CJ Contractor rejects Vendor quote delay.
Where Contractor has identified a long lead source and has reported the need to extend the quotation period past 120 days by posting an 'X3' and either customer is not willing or has not responded in thirty (30) days, Contractor may post a 'AE3' document with a 'CJ' status code. The requisition moves to invoicing and the Contractor earns the research fee only. Clock does not stop.

{See PROS IV DFD III.C.2.d}
SAMIS Sequence: 46


—CU Contractor rejects requisition because no vendor exists for previously CG cancelled item.
Contractor has received a requisition for an identical non-standard NSN or part number previously requisitioned, the item is found as previously CG cancelled, and has conducted research and cannot locate a suitable vendor. Contractor rejects the requistion by posting an 'AE3' document with a 'CU' status code. This code is only used after a prior CG post. The requisition moves to invoicing and the Contractor earns the research fee only. The clock does not stop.

{See PROS IV DFD III.D.12}
{See also PROS V PWS 3.2.13.1.6}
SAMIS Sequence: 50


—CY Contractor rejects requisition because NSN crossreferences to actively managed NSN.
After research it is found that a substitute item is available from a DoD source. Contractor posts an 'AE3' with a 'CY' status code showing the correct NSN number for the substitute part. The requistion moves to invoicing and the Contractor earns research fee only. The clock does not stop.

{See PROS IV DFD III.C.2.a}
{See also PROS V PWS 3.2.13.1.1, 3.7.3.1.2 }
SAMIS Sequence: 53


—CY Contractor rejects requisition because IUID is required and vendor cannot comply.
The item requires an IUID barcode label affixed but the vendor is unable to provide that service. Contractor posts an 'AE3' with a 'CY' status code. The requisition moves to invoicing and the Contractor earns research fee only. The clock does not stop.

{See PROS V PWS 3.2.3}
SAMIS Sequence: 53


—GY Contractor rejects maintenance requisition because ALC capabilies exist for the item.
Contractor determines that a repair item should have gone to a ALC instead (standard AF repair and AF maintenance capability exists). Contractor posts an 'AE3' document with a 'GY' status code. The requistion moves to invoicing and the Contractor receives the research fee and reshipment reimbursement. The clock does not stop.

{See PROS IV DFD III.C.2.a and III.C.2.b}
{See also PROS V PWS 3.2.13.1.4}
SAMIS Sequence: 60


—GY Contractor rejects maintenance requisition because no customer disposition instructions have been received within 30 days.
The requisition has been AC4 cancelled because no response to the X9 has been received within 30 days. Contractor posts an 'AE3' document with a 'GY' status code. The requisition moves to invoincingg and the Contractor receives PCH&T and storage costs. The clock does not stop.

{See PROS IV DFD III.C.2.a and III.C.2.b}
{See also PROS V PWS 3.4.3.2.1, 3.7.3.8.2}
SAMIS Sequence: 60


—IQ Contractor reports TTI inspection quote.
This is for teardown, test, and inspection (TTI) for maintenance (C0R) requisitions only. Here Contractor posts an 'AE3' document with an 'IQ' status code. The quoted price is in the Unit Price field (RP 73-80). Customer approval may be required and the clock will stop if X5 is yes. Following the IQ, automatic financial approval will return an AT5/OH (fail) or AT5/OK (success). If its an AT5/OK, SAMIS will compute the each price and return it as an AE2/B7, updating the unit price field to match.

Status Code IQ details

{See PROS IV DFD III.E.1.b}
{See also PROS V PWS 3.2.5.1, 3.4.1}
SAMIS Sequence: 30


—IR Contractor reports revised TTI inspection quote.
Here Contractor posts an 'AE3' document with an 'IR' status code and the revised price is in the Unit Price field (RP 73-80). Customer approval may be required and the clock will stop if X5 is yes. Following the IQ, automatic financial approval will return an AT5/OH (fail) or AT5/OK (success). If its an AT5/OK, SAMIS will compute the each price and return it as an AE2/B7, updating the unit price field to match.

Status Code IR details

{See PROS IV DFD III.E.7}
{See also PROS V PWS 3.2.5.2}
SAMIS Sequence: 31


—IV Contractor reports the award of initial TTI contract.
Contractor posts an 'AE3' document with a 'IV' status code. Contractor will also post a 'AE3' document with 'X8' status code at the same time including customer's inbound shipping instructions in the narrative. USG will transmit those instructions to the country to direct them where to ship the item for TTI. Clock continues.

Status Code IV details

{See PROS IV DFD III.F.1.c}
{See also PROS V PWS 3.4.2}
SAMIS Sequence: 32


—BV Contractor reports that a repair order estimated shipping date is slipping.
To indicate that the current estimated ship date is unattainable on a repair order, the Contractor will post an 'AE3' document with a 'BV' status code and includes the updated estimated ship date (ESD) (RP 70-73). The clock continues.

{See also PROS V PWS 3.7.4}
SAMIS Sequence: 32


—BV Contractor reports that a repair order shipping date has expired.
To indicate that the ship date is no longer attainable on a repair order, the Contractor will post an 'AE3' document with a 'BV' statust code and includes the updated estimated ship date (ESD) (RP 70-73) if the item has not shipped. If the item has shipped, Contractor will post a 'AS3' document with the actual ship date instead. The clock continues.

{See also PROS V PWS 3.7.5}
SAMIS Sequence: 32


—NF Contractor rejects price availablity requisition because no vendor could be found.
When Contractor is unable to find a suitable vendor to quote a price and availability requisition the response is to post an 'AE3' document with an 'NF' status code. Contractor earns no fee. The clock stops.

{See PROS IV DFD III.E.6.b}
{See also PROS V PWS 3.3.2}
SAMIS Sequence: 61


—NF Contractor rejects requisition due to lack of funding.
In cases where the country lacks funds in the case, the government may switch the requisition to a different case by issuing a new requision on the other case thus creating duplicate requisitions. The Contractor has discretion to cancel the original requisition by posting an 'AE3' document with a 'NF' status. Contractor does not get a fee on the cancelled requisition but should earn on the new one. The clock stops.

{See PROS IV DFD III.E.6.b}
{See also PROS V PWS Appendix A}
SAMIS Sequence: 61


—NR Contractor submits narrative information.
From time to time, Contractor may post information about a requisition that is not associated with a status event by posting an 'AE3' document with a 'NR' status code.
{See PROS V PWS N.I.C.}
SAMIS Sequence: not sequenced


—PA Price and Availability Quote.
Price and Availability is a sort of "non-order" order in the form of 'C0P' document. It functions similarly to a 'A05' requisition but only returns a quotation. It does not proceed to contract. If the requested item is available, the Contractor will post a 'AE3' document with a 'PA' status code and the quoted price is shown in the Unit Price field (RP 73-80). Contractor earns a research fee. If customer decides to order, within a certain timeframe, the fee is not assessed again on that order. If customer declines the quote, either a 'AC1' or 'AC3' document is posted to grant the fee. This is used for the intial quote only. Clock stops.
{See PROS IV DFD II.B.6}
{See also PROS V PWS 3.3.2}
SAMIS Sequence: 34


—PB Contractor reports "Price and Availability" revised quote.
Revision to Price and Availablity quote. See PA for details. This is used for subsequent quotes.

{See also PROS V PWS 3.3.2}
SAMIS Sequence: 35


—PQ Contractor reports supply contract price for approval
For Supply Quotes, normally the Contractor will post an 'AE3' document with 'PQ' status code. The quoted price will be in the Unit Price field (RP 73-80). Occasionally, the Contractor may change the Unit of Measure field (RP 23-25) and/or the Quantity field (RP 25-29) when necessary. Clock stops.

{See PROS IV DFD III.E.1}
{See also PROS V PWS 3.2.5.1}
SAMIS Sequence: 33


—PQ Contractor reports maintenance contract price for approval
For Maintenance Quotes, normally the Contractor will post an 'AE3' document with 'PQ' status code. The quoted price will be in the Unit Price field (RP 73-80). Clock stops. Note: an X8/R8 must be posted prior to PQ.

{See PROS IV DFD III.E.1.b and III.G.2}
{See also PROS V PWS 3.2.5.1, 3.4.1}
SAMIS Sequence: 33


—PQ Contractor reports "Task Contract Price" for approval
For Task Quotes, normally the Contractor will post an 'AE3' document with 'PQ' status code. The quoted price will be in the Unit Price field (RP 73-80). Clock stops.

{See PROS IV DFD III.E.1.c}
{See also PROS V PWS 3.2.5.1, 3.5.1}
SAMIS Sequence: 33


—PQ Contractor adjusts quantity to meet MOQ
When the quantity has to be increased to meet minimum order requirements, the Contractor will post an 'AE3' document with 'PQ' status code. The quoted price will be in the Unit Price field (RP 73-80). Clock stops.

Status Code PQ details

{See PROS IV DFD III.E.2}
{See also PROS V PWS 3.2.6}
SAMIS Sequence: 33


—PR Contractor reports change in Contract Price
The revised price will be in the Unit Price field (RP 73-80). Occasionally, the Contractor may revise the Unit of Measure field (RP 23-25) and/or the Quantity field (RP 25-29) when necessary as part of the price change. Clock stops.

Status Code PR details

{See PROS IV DFD III.E.7, III.G.2, III.H.1.d}
{See also PROS V PWS 3.2.5.2, 3.5.1}
SAMIS Sequence: 36


—R1 Government response to Contractor's request for depot technical data.
The Contractor enters the government's response to its request for depot technical data by posting an 'AE3' document with a 'R1' status code and the answer in the narrative. The clock restarts.

{See PROS IV DFD III.C.3.a}
{See also PROS V PWS 3.7.3.1}
SAMIS Sequence: 15

Status Code R1 details


—R2 Customer response to Contractor's request for clarification.
Contractor enters customer's answer to Contractor's clarification inquiry by posting an 'AE3' document with an 'R2' status code and the clarification details in the narrative. The clock restarts.

{See PROS IV DFD III.C.3.b}
{See also PROS V PWS 3.7.3.2}
SAMIS Sequence: 16

Status Code R2 details


—R7 Contractor's interim response to Customer's question.
If the Contractor is unable to provide a complete answer to a customer's question, he can post an 'AE3' document with a 'R7' status code and include the answer in narrative. Using an 'R7' maintains the block on additional 'XQ' questions until the final 'RQ' answer is posted. The clock continues.

Status Code R7 details
{See also PROS V PWS 3.7.3.11.1}
SAMIS Sequence: 20


—R8 Contractor reports receipt of repairable item.
When the Contractor is advised that the repairable item has been received either in it's warehouse or at the vendor's facility, an 'AE3' document is posted with a 'R8' status code. The X8 can be posted before or after an IQ or IR posting but must be posted before or after an IV. The X8 *MUST* be posted to proceed to PQ and beyond. The clock restarts.

Status Code R8 details

{See PROS IV DFD III.F.1.d}
{See also PROS V PWS 3.7.3.6.1}
SAMIS Sequence: 21


—R9 Customer response to Contractor's request for disposition instructions of BPR asset.
Contractor posts customer's communication about its decision to immediately proceed with disposal of BPR asset by posting an "AE3" document with and 'R9' status code with disposition instructions in the narrative —and—posting an 'AC3' with an 'R9' status code. Alternatively, the BPR asset will eventually be shipped back to the Customer. The clock restarts. Vendor, Contractor, and PCH&T fees may apply.

Status Code R9 details

{See PROS IV DFD III.C.4}
{See also PROS V PWS 3.7.3.8.1.2}
SAMIS Sequence: 22


—R9 Customer response to Contractor's request for disposition instructions of ineligible asset.
Contractor posts customer communication about it's disposition instructions by posting a 'AE3' document with a "R9" status code with the instructions in the narrative. Alternatively, the ineligible asset will eventually be shipped back to the customer. The clock restarts.

Status Code R9 details

{See PROS IV DFD III.C.4}
{See also PROS V PWS 3.7.3.8.1.3}
SAMIS Sequence: 22


—RK Contractor reports DTS shipmpent has been requested.
When the DTS information is received, Contractor posts an 'AE3' document with a 'RK' status code and the shipping information in narrative. The clock restarts.

{See PROS IV DFD III.E.10}
{See also PROS V PWS 3.7.3.10}
SAMIS Sequence: 25


—RQ Contractor's final response to Customer's question.
Contractor responds to the customer's question by posting an 'AE3' document with a 'RQ' status including the final answer in narrative. The clock continues.

Status Code RQ details

{See PROS IV DFD III.D.4}
{See also PROS V PWS 3.7.3.11.1}
SAMIS Sequence: 26


—X1 Contractor requests depot technical data.
To request information from the ALC, the Contractor will post an 'AE3' document with an 'X1' status code and the question in the narrative. The clock stops.

Status Code X1 details

{See PROS IV DFD III.C.3.a}
{See also PROS V PWS 3.7.3.1}
SAMIS Sequence: 3


—X2 Contractor requests Customer clarification.
To request clarification from the Customer, the Contractor will post an 'AE3' document> with an 'X2' status code and the question in the narrative. The clock stops.

{See PROS IV DFD III.C.3.b}
{See also PROS V PWS 3.7.3.2}
SAMIS Sequence: 4


—X2 Contractor request for Minimum Order Quantity adjustment.
In some cases, vendors have established minimum order quanitities (MOQ). If Customer's requisition is below MOQ, Contractor must request an increase to MOQ by posting an 'AE3' document with a 'X2' status code.
{See also PROS V PWS 3.2.7}
SAMIS Sequence: 4


—X3 Contractor requests quotation period extension.
If a vendor needs additional time to provide a quote, the Contractor posts an 'AE3' document with a 'X3' status code. Situation explained in narrative. The clock stops.

{See PROS IV DFD III.E.1.d}
{See also PROS V PWS 3.7.3.3}
SAMIS Sequence: 5


—X4 Contractor requests Government decision or guidance.
Policy and process questions are handled by the PMO. When PMO assistance is indicated, the Contractor will post an 'AE3' document with a 'X4' status code and discuss the issue in narrative. The clock stops.

Status Code X4 details

{See PROS IV DFD III.E.11 and III.H.1.e}
{See also PROS V PWS 3.7.3.4}
SAMIS Sequence: 6


—X4 Contractor reports restricted item has been requested.
When Contractor identifies a requisition for an ineligiblie item, it must notify the government by posting an 'AE3' document with a 'X4' status code and discuss the issue in narrative. The clock stops.

Status Code X4 details

{See PROS IV DFD III.E.11 and III.H.1.e}
{See also PROS V PWS 3.2.2.3}
SAMIS Sequence: 6


—X5 Contractor requests Customer price approval.
Whenever a price approval is needed, Contractor will post an 'AE3' document with a 'X5' status to inform USG that it is awaiting customer response on the price. The pricing information will be in the narrative. Also used to report Price and Availability (see 3.3.2). The clock stops.

{See PROS IV DFD III.E.4 and III.G.4}
{See also PROS V PWS 3.7.3.5}
SAMIS Sequence: 37


—X5 Contractor requests Customer to approve price over Not To Exceed (NTE) limit.
When the proposed quote exceeds the provided NTE, Contractor will post an 'AE3' document with an 'X5' status code to request Customer approval. The pricing information will be in the narrative. The clock stops.

{See PROS IV DFD III.E.4 and III.G.4}
{See also PROS V PWS 3.2.8}
SAMIS Sequence: 37


—X6 Contractor requests Customer approval for termination charges-supplies.
Whenever fee approval is needed to terminate an 'A01', 'A02', 'A04', or 'A05' Requisition, Contractor will post an 'AE3' document with a 'X6' status to inform USG that it is awaiting customer response on the termination fee. The fee information will be in the narrative. The clock stops.

{See PROS IV DFD III.F.5.a}
{See also PROS V PWS 3.7.3.5.2}
SAMIS Sequence: 7


—X6 Contractor requests termination charge approval—repairs.
Whenever fee approval is needed to terminate a 'C0R' requistion, Contractor will post an 'AE3' document with a 'X6' status to inform USG that it is awaiting customer response on the termination fee. The fee information will be in the narrative. The clock stops.

{See PROS IV DFD III.F.5.b}
{See also PROS V PWS 3.7.3.5.3}
SAMIS Sequence: 7


—X7 Reserved.

SAMIS Sequence: 8


—X8 Contractor requests Customer to ship item to furnished address.
Whenever an 'AE3' document with a "IV" status code is posted, Contractor must also post a separate 'AE3' document with 'X8'status to advise the customer where to ship the item for repair. The clock stops.

Status Code X8 details

{See PROS IV DFD III.F.1.d}
{See also PROS V PWS 3.7.3.6}
SAMIS Sequence: 9


—X9 Contractor requests Customer disposition instructions for asset beyond economical repair (BER).
Contractor has determined that the asset is beyond economical repair (BER) and is asking the Customer how to dispose of the asset by posting 'AE3' document with 'X9' status code and explains situation in narrative. The clock stops.

Status Code X9 details

{See PROS IV DFD III.C.4}
{See also PROS V PWS 3.7.3.8.1.1}
SAMIS Sequence: 10


—X9 Contractor requests Customer disposition instructions for asset beyond physical repair (BPR).
Contractor has determined that the asset is beyond physical repair (BPR) and is asking the Customer how to dispose of the asset by posting 'AE3' document with 'X9' status code and explains situation in narrative. The clock stops.

Status Code X9 details

{See PROS IV DFD III.C.4}
{See also PROS V PWS 3.7.3.8.1.2}
SAMIS Sequence: 10


—X9 Contractor requests Customer disposition instructions for unscheduled shipment.
Contractor has determined that the asset received is ineligible for repair services and is asking the Customer how to dispose of the asset by posting 'AE3' document with 'X9' status code and explains situation in narrative. The clock stops.

{See PROS IV DFD III.C.4}
{See also PROS V PWS 3.7.3.8.1.3}
SAMIS Sequence: 10


—XH Contractor requests Customer's approval of limited warranty.
To request approval of a warranty of less than a year, Contractor posts an 'AE3' document with a 'XH' status code with explanation in narrative. The clock stops.

Status Code XH details

{See PROS IV DFD III.E.9}
{See also PROS V PWS 3.7.3.9}
SAMIS Sequence: 12


—XK Contractor reports DTS shipment has been requested.
When shipment via DTS is required, Contractor must make arrangements with DCMA. Contractor posts an 'AE3' document with a 'XK' status code and information in narrative. The clock stops.

{See PROS IV DFD III.E.10}
{See also PROS V PWS 3.7.3.10}
SAMIS Sequence: 13


—XQ Contractor enters question received from customer.
Contractor posts an 'AE3' document with a 'XQ' status code and customer's question in narrative. The clock stops.

Status Code XQ details

{See PROS IV DFD III.D.4}
{See also PROS V PWS 3.7.3.11}
SAMIS Sequence: 14
AS3 Shipment
Status		 Contractor reports shipping date of materiel to Customer.
Indicates the items have been shipped either from the vendor directly or from the Contractor. Post an 'AS3' document with shipping date in Contract Ship Date field (RP 70-73) and quantity shipped in Quantity field (RP 25-29).

{See PROS IV DFD III.H.1a}
{See also PROS V PWS 4.6.3.1.2, 4.6.3.3}
SAMIS Sequence: 42
ASH Shipment
Status		 Contractor reports receipt date of materiel from Vendor.
Contractor reports "Milestone" pseudo receipt of material from Vendor.
—When a 'ASH' document is posted with any value other than 'XX' in the Unit of Issue field (RP 23-24), it means that the Contractor has received items from the Vendor for shipment consolidation for either ordinary shipping or DTS.
—When a 'ASH' document is posted with the Unit of Issue (RP 23-24) set to 'XX' it is considered a 'Milestone' release to authorize release of a partial payment to the Vendor. No actual items were received.
—In either case, the receiving date is shown in Contract Ship Date field (RP 70-73) and quantity received in Quantity field (RP 25-29).

{See PROS IV DFD III.H.1b}
{See also PROS V PWS 3.7.3.10.1, 4.7.4}
SAMIS Sequence: 42
AT1 Remote
Followup		 Remote followup from external USG datasystems.
Remote systems may "ping" SAMIS from time to time to inquire if a specified 'A01'' requisition exists. If the requisition exists the 'AT1' can be ignored or deleted. If the resolution does NOT exist, the 'AT1' should be converted to an 'A01' and the procurement continued from that point.

(Reference information only, neither SAMIS nor PROS creates these and N.I.C.)
AT2 Remote
Followup		 Remote followup from external USG datasystems.
Remote systems may "ping" SAMIS from time to time to inquire if a specified 'A05' requisition exists. If the requisition exists the 'AT2' can be ignored or deleted. If the resolution does NOT exist, the 'AT2' should be converted to an 'A05' and the procurement continued from that point.

(Reference information only, neither SAMIS nor PROS creates these and N.I.C.)
AT3 SAMIS
Followup		 SAMIS followups.
SAMIS may create status as part of an internal process. These are created as AT3 documents.
AT3 Comm
Tool		 Customer and Government Responses to Contractor Inquiries.
The Customer and Government respond to Contractor inquiries via the Communication Tool as follows:

—R1 Government response to Contractor's request for depot technical data.
To respond to the Contractor's request for depot technical data, the Government posts an 'AT3' document with a 'R1' status code and the answer in the narrative. The clock restarts.

{See PROS IV DFD III.C.3.a}
{See also PROS V PWS 3.7.3.1}
SAMIS Sequence: 15


—R2 Customer response to Contractor's request for clarification.
Customer answers Contractor's clarification inquiry by posting an 'AT3' document with an 'R2' status code and the clarification details in the narrative. The clock restarts.

{See PROS IV DFD III.C.3.b}
{See also PROS V PWS 3.7.3.2}
SAMIS Sequence: 16


—R2 Customer response to Contractor's request for Minimum Order Quantity (MOQ) increase.
Customer answers Contractor's request in increase to MOQ inquiry by posting an 'AT3' document with an 'R2' status code and the answer in narrative. If Customer rejects via 'R2' narrative, Contractor posts an 'X4' document requesting 'AC3' cancellation or an 'X2' document requesting 'AC1' cancellation. The clock restarts.

—Preferred Reject Method: Customer can also reject by submitting an 'AC1' via SAMIS or a 'AC3' document with 'R2' status code via the Comm tool.
{See PROS V PWS 3.2.7}
SAMIS Sequence: 16


—R3 Customer response to Contractor's request for quotation period extension.
Customer answers Contractor's request for delay granting additional time to submit quote by posting an 'AT3' document with a 'R3' status code including any remarks in narrative. If Customer rejects via 'R3' narrative, Contractor posts an 'X4' document requesting 'AC3' cancellation or an 'X2' document requesting 'AC1' cancellation. The clock restarts.

—Preferred Reject Method: Customer can also reject by submitting an 'AC1' via SAMIS or a 'AC3' document with 'R3' status code via the Comm tool.

{See PROS IV DFD III.E.1.d}
{See also PROS V PWS 3.7.3.3}
SAMIS Sequence: 17


—R4 Government decision or guidance.
The Government publishes it's decision or guidance regarding Contractor's inquiry by posting an 'AT3' document with a 'R4' status code and include the decision or guidance in narrative. The clock restarts. Alternatively, if necessary, the Government can post an 'AC3' Cancellation Request via SAMIS or a 'AC3' document with 'R4' status code via the Comm tool.

{See PROS IV DFD III.E.11, III.G.4, III.H.1.e}
{See also PROS V PWS 3.2.2.2.1, 3.2.7, 3.2.13.4, 3.7.3.4}
SAMIS Sequence: 18


—R4 Government response to Contractor's report of restricted item.
The Government renders it's decision regarding Contractor's identification of a restricted item by posting an 'AT3' document with a 'R4' status code and include the decision in narrative. Alternatively, the Government can post an 'AC3' Cancellation Request via SAMIS or a 'AC3' document with 'R4' status code via the Comm tool. The clock restarts.

{See PROS IV DFD III.E.11, III.G.4, III.H.1.e}
{See also PROS V PWS 3.2.2.3}
SAMIS Sequence: 18


—R5 Customer response to Contractor's request for price approval.
Customer indicates acceptance of the quoted price by posting an 'AT3' document with a 'R5' status and the decision will be in the narrative. If Customer rejects via 'R5' narrative, Contractor posts an "X4" document requesting 'AC3' cancellation or an 'X2' document requesting 'AC1' cancellation. The clock restarts.

—Preferred Reject Method: Customer can also reject by submitting an 'AC1' via SAMIS or a 'AC3' document with 'R5' status code via the Comm tool.

Status Code R5 details

{See PROS IV DFD III.E.4}
{See also PROS V PWS 3.7.3.5}
SAMIS Sequence: 38


—R5 Customer response to Contractor's request to approve price over Not To Exceed (NTE) limit.
Customer indicates acceptance of the quoted price exceeding NTE by posting an 'AT3' document with a 'R5' status and the decision will be in the narrative. If Customer rejects via 'R5' narrative, Contractor posts an "X4" document requesting 'AC3' cancellation or an 'X2' document requesting 'AC1' cancellation. The clock restarts.

—Preferred Reject Method: Customer can also reject by submitting an 'AC1' via SAMIS or a 'AC3' document with 'R5' status code via the Comm tool.

{See PROS IV DFD III.E.4}
{See also PROS V PWS 3.2.8}
SAMIS Sequence: 38


—R6 Customer response to Contractor's request for approval of termination charges-supplies.
Customer indicates approval of termination charges for cancelled supplies requisition (A01, A02, A04, A05) by posting an 'AT3' document with a 'R6' status. The fee decision will be in the narrative. The clock restarts. Note. If termination charge is unacceptable, the Customer will need to take delivery of the requisition.

{See PROS IV DFD III.F.5.a}
{See also PROS V PWS 3.7.3.5.2}
SAMIS Sequence: 19


—R6 Customer response to Contractor's request for approval of termination charges-repairs.
Customer indicates approval of termination charges for cancelled repairs requisition (C0R) by posting an 'AT3' document with a 'R6' status. The fee decision will be in the narrative. The clock restarts. Note. If termination charge is unacceptable, the Customer will need to take delivery of the requisition.

{See PROS IV DFD III.F.5.c}
{See also PROS V PWS 3.7.3.5.3}
SAMIS Sequence: 19


—R9 Customer response to Contractor's request for disposition instructions of BER asset.
Customer indicates decision to proceed with repairs despite BER condition by posting a 'AT3' document with a "R9" status code with the repair instructions in the narrative. Customer indicates decision to abandon the repair by posting an 'AT3' document with an 'R9' status code and the disposition instructions in the narrative —and—posting an 'AC3' with an 'R9' status code. The clock restarts. Vendor, Contractor, and PCH&T fees may apply.

{See PROS IV DFD III.C.4}
{See also PROS V PWS 3.7.3.8.1.1}
SAMIS Sequence: 22


—R9 Customer response to Contractor's request for disposition instructions of BPR asset.
Customer indicates decision to immediately proceed with disposal of BPR asset by posting an "AT3" document with and 'R9' status code with disposition instructions in the narrative —and—posting an 'AC3' with an 'R9' status code. Alternatively, the BPR asset will eventually be shipped back to the Customer. The clock restarts. Vendor, Contractor, and PCH&T fees may apply.

Status Code R9 details

{See PROS IV DFD III.C.4}
{See also PROS V PWS 3.7.3.8.1.2}
SAMIS Sequence: 22


—R9 Customer response to Contractor's request for disposition instructions of ineligible asset.
Customer communicates it's disposition instructions by posting a 'AT3' document with a "R9" status code with the instructions in the narrative. Alternatively, the ineligible asset will eventually be shipped back to the customer. The clock restarts.

Status Code R9 details

{See PROS IV DFD III.C.4}
{See also PROS V PWS 3.7.3.8.1.3}
SAMIS Sequence: 22


—RH Customer response to Contractor's request for approval of limited warranty.
Customer approves Contractor's request for non-standard warranty of less than a year by posting an 'AT3' document with a 'RH' status code with decision in narrative. If Customer rejects via 'RH' narrative, Contractor posts an "X4" document requesting 'AC3' cancellation or an 'X2' document requesting 'AC1' cancellation. Clock restarts.

—Preferred Reject Method: Customer can also reject by submitting an 'AC1' via SAMIS or a 'AC3' document with 'RH' status code via the Comm tool.

Status Code RH details

{See PROS IV DFD III.E.9}
{See also PROS V PWS 3.7.3.9}
SAMIS Sequence: 24


—XQ Customer asks Contractor a question.
Customer asks contractor a question about a requisition's status by posting an 'AT3' document with a 'XQ' status including the question in narrative. The clock continues.

Status Code XQ details

{See PROS IV DFD III.D.4}
{See also PROS V PWS 3.7.3.11}
SAMIS Sequence: 14
XDA Materiel
Receipt		 Contractor reports receipt of repairable asset from Customer.
Contractor acknowledges receipt of Unscheduled Repairable Asset/SDR exhibit from country by posting a 'XDA' document with value of '1' in the CVI field (RP 58).

{See PROS IV DFD III.F.1.d, III.G.1, and III.I.2}
{See also PROS V PWS 3.4.2}
SAMIS Sequence: Not sequenced
Contractor reports receipt of repaired asset from Vendor for DTS shipment.
Contractor acknowledges receipt of repaired Asset/SDR exhibit from maintenance vendor for DTS by posting a 'XDA' document with value of '3' in the CVI field (RP 58).

{See PROS IV DFD III.H.1.b}
{See also PROS V PWS 3.4.2}
SAMIS Sequence: Not sequenced
Vendor reports receipt of repairable asset.
Maintenance vendor acknowledges receipt of Asset/SDR exhibit directly from country or contractor, by posting a 'XDA' document with value of '5' in the CVI field (RP 58).

{See PROS IV DFD III.G.1, III.H.1.c and III.I.2}
{See also PROS V PWS 3.4.2}
SAMIS Sequence: Not sequenced
Contractor reports receipt of repaired asset from Vendor for ordinary shipment
Contractor acknowledges receipt of Repaired Asset/SDR exhibit from vendor by posting a 'XDA' docuument with value of '7' in the CVI field (RP 58).

{See PROS IV DFD III.H.1.c and III.I.2 }
{See also PROS V PWS 3.4.2}
SAMIS Sequence: Not sequenced
XDB Materiel
Return		 Contractor reports shipment of repairable asset to Vendor.
Contractor reports that repairable asset/SDR exhibit has been shipped to maintenance vendor by posting a 'XDB' document with value of '2' in the CVI field (RP 58).

{See PROS IV DFD III.G.1, and III.I.2}
{See also PROS V PWS 3.4.2}
SAMIS Sequence: Not sequenced
Contractor reports DTS shipment of repaired asset to Customer.
Contractor reports that repaired asset/SDR exhibit has been shipped via DTS by posting an 'XDB' document with value of '4' in the CVI field (RP 58).

{See PROS IV DFD III.H.1.b}
{See also PROS V PWS 3.4.2}
SAMIS Sequence: Not sequenced
Vendor reports shipment of repaired asset to Customer directly or to Contractor.
Contractor reports that Maintenance vendor shipped repaired asset/SDR exhibit to country or contractor by posting a 'XDB' document with a value of '6' in the CVI field (RP 58).

{See PROS IV DFD III.H.1.c and III.I.2}
{See also PROS V PWS 3.4.2}
SAMIS Sequence: Not sequenced
Contractor reports ordinary shipment of repaired asset to Customer.
Contractor reports the shipment of a repaired asset/SDR exhibit to country by posting an 'XDB' document with value of '8' in the CVI field (RP 58).

{See PROS IV DFD III.H.1.c and III.I.2}
{See also PROS V PWS 3.4.2}
SAMIS Sequence: Not sequenced
XDC Materiel
Return		 Customer reports it has shipped returned material to Freight Forwarder or Vendor.
(For Reference Only) Followed by XDR
XDR Materiel
Receipt		 Freight Forwarder reports it has received inbound item from Customer.
(For Reference Only) Followed by XDT
XDI Materiel
Receipt		 Freight Forwarder reports it has received outbound item from Vendor.
(For Reference Only) Followed by XDS
XDS Materiel
Shipmnent		 Freight Forwarder reports it has shipped outbound item to Customer.
(For Reference Only)
XDT Materiel
Shipment		 Freight Forwarder reports it has shipped inbound item to Vendor.
(For Reference Only)
XDW Receipt of
Unscheduled
Repairable		 Contractor reports receipt of unscheduled repairable asset.
To indicate unscheduled repairable item received prior to requisition or after cancellation, Contractor posts a 'XDW' document.

{See PROS IV DFD III.A.1}
{See also PROS V PWS 3.2.13.3.5}
SAMIS Sequence: 67

CVI Contractor Vendor Identifier