Advice/Status Codes

The Advice and Status codes are found in Record Positions 65-66. These codes can be modified by posting either an 'AM1' or an 'AM5' document.

BF	No	No record of your document for which your DI Code AF_ followup or cancellation request was submitted. (1) If received in response to a cancellation request, subsequently received requisions AO_ or other documents (AM_, AT_) will be returned by the supply source with BF status. De-obligate funds and item is still required, submit requisition using new document number. (2) If received in response to a followup request (AF_), supply source action process subsequently received documents (A0_, AM_, AT_) will continue under regular MILSTRIP procedures.
BF	Yes	No record of your document for which your DI code 'AF' followup or cancellation request was submitted. Contractor must respond to requisitions within five days with a 'BD'. If a 'BD' response doesn't occur, then a followup 'AF3' document is posted. If the Contractor determines that it never received the requisition, it will post an 'AE3' document with a 'BF' result code. The government will then resend the requisition or cancellation. —'AE3' document.

BH	No	Service/Coordinated/Approved. Substituted interchangeable item identified in stock number field will be supplied. Examine unit of issue, quantity, and price fields for possible changes. Revise appropriate records accordingly. Additional status will be supplied.
BH	Yes	Item identification change Part number to NSN change. Item identification change other than Part Number to NSN. Contractor's research indicates that an item is avaialable via NSN or that there is an error in the part number to correct. —"AE3" document.
BK	No	Requisition data elements have been modified as requested. Examine data fields in this status document for current requisition data.
BK	Yes	*Modification request confirmed.* Requisition data elements have been modified as requested. Examine data fields in this status document for current requistion data. —'AE3', 'AM_' documents.
BM	No	Your document forwarded to activity indicated in (RP 67-69). Forward all future transactions for this document number to that activity.
BM	Yes	Your document forwarded to PROS (FXB). Otherwise, the 'BM' status code is not valid for PROS. —'AE3' document.
BQ	No	Cancelled. Results from receipt of cancellation request from requisitioner, consignee, manager, or other authorized activity. De-obligate funds, if applicable.
BQ	Yes	Cancelled before quote —research fee only. Cancelled after quote—cancel fee only. Cancelled after quote—"no fee" request not supported. Contractor confirmation of a cancellation request (AC1 or AC3 transaction) from either country or government. Results from receipt of cancellation request from requisitioner, consignee, manager, or other authorized activity. De-obligate funds, if applicable. If prior to quote ('IQ'' or 'PQ') Contractor earns research fee only. Afer quote ('IQ', 'IR', 'PQ', 'PR' but prior to award 'IV' or 'BV') Contractor earns cancel fee. —'AE3' document.
BV	No	Item procured and on contract for direct shipment to consignee. The contract shipping date is entered in (RP 70-73). Cancellation, if requested, may result in billing for contract termination and/or transportation costs, if applicable.
BV	Yes	On contract. On contract—new manufacturer. On contract—estimated shipping date revised. Item procured and on contract for direct shipment to consignee. The Contract Shipping Date is in (RP 70-73). Cancellation, if requested, may result in billing for contract termination and/or transportation costs, if applicable. —'AE3' document.
BZ	No	Item procured and on contract for direct shipment to consignee. The contract shipping date is in (RP 70-73). Cancellation, if requested may result in billing for contract termination costs and/or transportation costs, if applicable.
BZ	Yes	*Research/Solicitation phase has has begun.* —"AE3" document.
B2	No	Status of supply or procurement action precludes requested modification.
B2	Yes	Modification request denied. Status of supply or procurement action precludes requested modification. —'AE3' document.
B4	No	Cancelled. Results from receipt of cancellation request from requisitioner, consignee, manager, or other authorized activity. Do not de-obligate funds. Billing for materiel or contract termination charges will be made.
B4	Yes	Cancel After Award — with termination charges. Results from receipt of cancellation request from requisitioner, consignee, manager, or other authorized activity after contract award ('IV' or 'BV'. Contractor earns Cancel Fee and Termination charges. Goes to PMO for review. —'AE3' document.
B5	No	The activity identified by RIC (RP 4-6) is in receipt of your followup request Action to determine current status and/or improve the Estimated Ship Date (ESD) is being attempted. Futher status will be furnished.
B5	Yes	PROS is trying to improve Estimated Shipping Data (ESD). Auto followup set for sixty days. —'AE3' document.
B7	No	Unit price change. The latest price for the item identified in the stock number field (RP 8-22) is reflected in unit price field (RP 74-80).
B7	Yes	Unit price change. The latest price for the item identified in the stock number field (RP 8-22) is reflected in unit price field (RP 71-80). —'AE3' document.
B8	No	Denies customer cancellation request. Contractor will continue with procurement action. Used on an 'AE3' document to respond to an 'AC1' or 'AC3' document.
B8	Yes	Cancellation request denied by contractor. Cancellation request retracted by customer. Quantity requested for cancellation or diversion not accomplished. Note: all cancellations and many other of the status codes are checked for duplicates in active history. Those that are not are: (1) status codes that are responses to an 'AM' modifier (BK, B2, or D7) must not be subjected to a duplicate check, (2) The passing action status code 'BM' cannot be subject to a duplicate check because of the 'continual passing order notice' product #18. The Contractor earns no fee. —'AE3' document.
CA	No	Rejected. Initial requisition requested rejection of that quantity no available for immediate release or not available by the SDD or RDD. Quantity field (RP 25-29) reflects quantity not filled.
CA	Yes	*Rejected—no bid for standard item.* Cancellation by government of standard or LOA sole source item due to Contractor inablity to obtain a quote. Contractor earns research fee. —'AC3' document.
CB	No	Rejected. Initial requisition requested rejection of that quantity not available for immediate release or not available by the SDD or RDD. Quantity field (RP 25-29) reflects quantity not filled.
CB	Yes	*Rejected.* Initial requisition requested rejection of that quantity not available for immediate release. This should mean the ALC is out of stock of this non standard item and the requirement will be filled by PROS. —'AC_' document.
CG	No	Rejected. Unable to identify requested items. Submit a new requisition and furnish correct NSN or Part Number. If correct NSN or Part Number is unknown or if Part Number is correct submit a new requisition using DIC 'AO5'.
CG	Yes	*Rejected—cannot find supplier.* This code means the requisition is cancelled by government due to inability by the contractor to obtain quote. No contractor fee will be awarded. —'AC3' document.
CJ	No	Rejected. (1) Item coded or being coded "obsolete" or "inactivated." Item in stock number field, if different from item requisitioned, can be furnished as a substitute. Unit price of the substitute is the unit price field (RP 74-80). (2) If offered substitute is desired, submit a new requisition substutute item stock number. (3) If only original item is desired, submit a new requistion for procurement using DIC "AO5". Cite Advice Code 2B. Furnish technical data, for example, end item usage, component, make, model, series, serial number, drawing piece and/or part number, manual reference, or applicable publication.
CJ	Yes	*Rejected substitute NSN available from DoD.* Unable to identify requested items. Submit a new requisition and furnish correct NSN or Part Number. Requisition cancelled by government. The contractor earns the research fee. —'AE3', 'AC_' documents.
CK	No	Rejected. Unable to procure. No sustitute/interchangeable item is avaialable. Returned to supply by local issue of components, kit, or next higher assembly. Suggest fabrication or cannibalization. If not available, submit a new requisition for components, kit, or next higher assembly.
CK	Yes	Rejected. Unable to identify requested items. Submit a new requisition and furnish correct NSN or Part Number. If correct NSN or Part Number is unknown or if Part Number is correct submit a new requisition on DD Form 1348-6 furnishing as much data as is available. SF344 may be submitted by authorized activities. —'AC_' document.
CU	No	Rejected. Unable to procure item requested. Item is no longer produced by any known source and attempts to obtain item have failed. Item in stock number field can be furnished as a subsititute. Unit price of the substitute are in the unit price field (RP 74-80). If offered substitute is desired, submit a new requisition with the substitute item number.
CU	Yes	*Rejected—multiple cancellation due to no source against previously cancelled 'CG'.* This code means the contractor is unable to fill the order. Contractor earns research fee. — 'AC3' document.
CY	No	Rejected. Item is no longer produced by any known source and attempts to obtain this item have failed. If substitute item is known, submit new requisition for that item. This code is also used to reject ineligible items.
CY	Yes	Rejected—part number matched to standard NSN Rejected—ineligible item under contract. This code means that the requisition has been passed to the standard DoD supply system for a fill action. The source of supply, stock number and unit price are identified. The Contractor earns the research fee. —'AC3' document.
D3	No	Rejected. Activity did not respond to source supply request for additional information. On a PROS requisition this code indicates the order is cancelled due to a lack of data.
D3	Yes	*Rejected—country failed to provide response.* The country did not respond to PROS request for additional information. —'AE3' document.
D7	No	(1) Requisition modifier rejected because of errors in one or more data elements. (2) Requisition modiifer may be rejected due to improper application of the RDD field and/or Priority Designator (PD). Check the original RDD and PD data fields for compatability with revised input. Resubmit with appropriate data. (Note: only the modification is rejected, not the requisition.)
D7	Yes	Requisition modifier rejected because of errors in one or more data elements. Records with status code are placed on Product 20. —'AM_' document.
GY	No	Rejects an unscheduled repair order, where the customer returns the item before SAMIS passes the order, either because the item is ineligible or because ALC repair capabiity exists.
GY	Yes	*Rejected—DoD maintenance source identified.* This code means that the requisition has been passed to the standard DoD system for maintenance support and has been cancelled by the government. The Contractor earns the research fee. —Result code on a 'AC3' document.
IB	Yes	Inspection Quote. Used on AE3 document to confirm a AM1 or AM5.
IQ	No	Inspection quote for a repair order. This is just the price for bench checking the repairable item. It is later followed by a 'PQ' total repair price quote.
IQ	Yes	*Original price quote—teardown, test, and inspection.* —Result code on a 'AE3' document.
IR	No	Revised inspection quote for a repair order. This is just the updated price for bench checking the repairable item. It is later followed by a 'PQ' total repair price quote.
IR	Yes	*Price quote revised—teardown, test, and inspection.* —Result code on a 'AE3' document.
IV	No	Contract for a TTI inspection repair order. This is the contracted delivery date for bench checking the repairable item. Used on AE3 document to confirm a AM1 or AM5.
IV	Yes	*On contract for teardown, test, and inspection (TTI).* —Result code on a 'AE3' document with Contract Ship Date (CSD) (RP 70-73).
M_	?	The M_ series of status codes are unique to Air Force cases. They represent changes to quantity or value on a custom commitment processed in SAMIS. For specific definitions, contact the AFSAC case manager.
NF	No	Cancels one order replaced by a second order. Most commonly this status applies when the customer moves a requisition from one FMS case to another do to lack of funds on the original case. The original case must be cancelled and new order submitted.
NF	Yes	*Cancelled—no fee.* Fee is declined. —Result code on a 'AE3' document.
OH	Yes	*Financials not approved by SAMIS.* This is generated by SAMIS and sent to PROS. It indicates the procurement cannot proceed without some action. Generally it means there are no funds in the specified account. —Result code on a 'AT1' document.
OK	Yes	*Financials approved by SAMIS.* This is generated by SAMIS and sent to PROS. It indicates the procurement can proceed. —Result code on a 'AT1' document.
PA	No	Reflects total requisition value and estimated availablity date in response to a request for price and availablity.
PA	Yes	*Price and availability report.* —Result code on a 'AE3' document.
PQ	No	Reflects total acquisition value.
PQ	Yes	Price quote—customer approval not required. Price quote—customer approval being obtained. Price quote—minimum quantity adjustment. Maintenance price quote after TTI quote. This is a status code used to transmit to SAMIS: original price for an item, task, or repair including special handling and packaging packaging. (Fair and Reasonable Price Quote) —Result code on 'AE3' document.
PR	No	Reports a change in total requisition value.
PR	Yes	Quote revised—customer reduced quantity. Quote revised before contract. Quote revised after contract—see narrative. —Result code on a 'AE3' document.
RH	Yes	*Customer response received* PROS has received the Delay-Warranty-Approval. Response to an 'XH' request. —Result code on a 'AE3' document.
RK	Yes	*DCMA has completed actions for DTS shipment.* PROS has received the Delay-Kdc-Dcma-Dts-Noa. Response to an 'XK' request. —Result code on a 'AE3' document.
R1	Yes	*Technical data received from DoD manager.* The Contractor has received the requested information from an Air Logistics Center (ALC). Response to an 'X1' request. "Contractor Days" count resumes. —Result code on a 'AE3' document.
R2	Yes	Country clarification received. Country approves substitute item. Country disaproves sole substitute—CJ reject. Country disaproves subsititute—buy original item The Contractor has received the requested information from a country. Response to an 'X2' request. "Contractor Days" count resumes. —Result code on a 'AE3' document.
R3	Yes	*Vendor quote has been received.* The contractor has received approval to delay . Response to an 'X3' request. —Result code on a 'AE3' document.
R4	Yes	*Program manager response received.* PROS has received the requested information from the Program Management Office (PMO). Response to an 'X4' request. —Result code on a 'AE3' document.
R5	Yes	Country approves price. Country disapproves price. PROS has received the price concurrence from a country. Response to an 'X5' request. —Result code on a 'AE3' document.
R6	Yes	Country rejects termination charges. Country accepts termination charges. PROS has received the termination approval. Response to an 'X6' request. —Result code on a 'AE3' document.
R7	Yes	*Resolicitation concluded.* PROS has received the Delay-Changed-Qty-Requote. Response to an 'X7' request. —Result code on a 'AE3' document.
R8	Yes	*Country responds to "either ship or cancel order".* PROS has received the Delay-Awaiting-Shipment. Response to an 'X8' request. —Result code on a 'AE3' document.
R9	Yes	*Contractor resolved expanded support and resumes processing.* PROS has received the Delay-Expanded-Support. Response to an 'X9' request. —Result code on a 'AE3' document.
SP	Yes	Stop Payment. Prevents an original document number from being billed. Status is not sent to country. "Original Document Number" means the requisition was cancelled and resubmitted under another document number, probably to change the line in response to a PRNM (No Funds). —Result code on a 'AM_' document.
XH	Yes	*Delay—Request warranty approval.* PROS has requested Delay-Warranty-Approval. Item has warranty period of less than one year. Advise country and request response. —Result code on a 'AE3' document.
XK	Yes	*Delay—Request DCMA assistance.* PROS has requested the Delay-KDC-DCMA-DTS-NOA. Requesting DCMA assistance for DTS shipment. —Result code on a 'AE3' document.
XQ	Yes	*Delay—customer wants response/clarification to question.* —Result code on a 'AE3' document.
X1	Yes	*Delay—Request information.* The Contractor has requested information from an Air Logistics Center (ALC). A request for technical data from a DoD manager. "Contractor Days" count is suspended until 'R1' is returned. The question is submitted in narrative. —Result code on a 'AE3' document.
X2	Yes	*Delay—Request clarification.* The Contractor has requested information from the requisitioner (i.e. the country). "Contractor Days" count is suspended unit 'R2' is returned. The question is submitted in narrative. —Result code on a 'AE3' document.
X3	Yes	*Delay—Awaiting vendor quote.* The Contractor is requesting an extension from the contract office on the "Contractor Days". Generally this means the contractor is actively working with a prospective vendor and a quote is forthcoming. "Contractor Days" count is suspended until 'R3' is returned. The circumstances justifying the extension are submitted in narrative. Requisitionerr has 30 days response time with either a 'AE3' document with 'R3' result code to accept or an AC1 document with 'R3' to reject. —Result code on a 'AE3' document.
X4	Yes	*Delay—Awaiting program manager's decision.* The contractor has requested an interpretation or decision from the Program Management Office (PMO). "Contractor Days" count is suspended until 'R4' is returned. The issue is fully described in narrative. —Result code on a 'AE3' document.
X5	Yes	Delay—request country price approval. Delay—request country price approval—second request. The Contractor has requested price concurrence from the requisitioner (i.e. the country). The requisitioner (country) has 30 days to return either an 'AE3 document with a 'R5' (acceptance) or a 'AC1' (cancellation) document. After 30 days, the Contractor ?may? submit a second X5 request. If either an 'EA3' document with 'R5' result code or an 'AC1' document is not processed within 60 days, the system will generate a 'AC4' document to cancel the requisition. —Result code on a 'AE3' document.
X6	Yes	*Delay—request country approve termination.* The Contractor has requested termination approval from requisitioner (country). If requisitioner agrees, it will process an 'AC1' document with a 'R6' response code, otherwise, if not, then it will process a 'AE3' with a 'R6' result code. —Result code on a 'AE3' document.
X7	Yes	*Delay—request approve quantity requote.* The Contractor has requested a delay to perform a requote based on changed quantity [Delay-Changed-Qty-Requote]. —Result code on a 'AE3' document.
X8	Yes	*Request—request country ship repair asset to vendor facility.* The Contractor has requested a delay while the asset is being shipped to the vendor [Delay-Awaiting-Shipment]. "Contractor Days" count is suspended until item arrives (XDA document ?). —Result code on a 'AE3' document.
X9	Yes	*Delay—expanded support due to long lead time item approved by PMO.* The Contractor has requested a delay because the item has a long lead time [Delay-Expanded-Support]. "Contractor Days" count is suspended until ________? —Result code on a 'AE3' document.